NAME
The club shall be called Sturminster Marshall Football Club (SMFC)
and Sturminster Marshall Youth Football Club (SMYFC).
OBJECTIVES
The objects of the Club shall be to constitute a central body
to arrange association football matches and social activities for its members.
To provide, accept, hold, give or award cups, shields,
trophies or prizes to any of its members in connection with objective 2.
RULES AND REGULATIONS
These rules (the Club Rules) form a binding agreement between
each member of the Club.
(a)The Club shall have the status of an Affiliated Member
Club of The Football Association by virtue of its affiliation to/membership of
The Football Association. The Rules and Regulations of The Football Association
Limited and parent County Association and any League or Competition to which the
Club is affiliated for the time being shall be deemed to be incorporated into
the Club Rules.
(b) No alteration to the Club Rules shall be effective without prior written
approval by the parent Association.
(c) The Club will also abide by The Football Association’s Child Protection
Policies and Procedures, Codes of Conduct and the Equal Opportunities and
Anti-Discrimination Policy.
CLUB MEMBERSHIP
(a)The members of the Club from time to time shall be those
persons listed in the register of members (the Membership Register) which shall
be maintained by the Club Secretary or appointed member.
(b) Any person who wishes to be a member must apply on the Club Membership
Application Form and deliver it to the Club. Election to membership shall be at
the sole discretion of the Club Committee. Membership shall become effective
upon an applicant’s name being entered in the Membership Register.
(c) In the event of a member’s resignation or expulsion, his or her name shall
be removed from the Membership Register.
(d) The Football Association and parent County Association shall be given access
to the Membership Register on demand.
ANNUAL MEMBERSHIP FEE
(a)An annual fee payable by each member shall be determined
at every AGM. Any fee shall be payable on a successful application for
membership and annually by each member. Fees shall not be repayable.
(b) The Club Committee shall have the authority to levy further subscriptions
from the members as are reasonably necessary to fulfil the objects of the Club.
MATCH/TRAINING FEES
Match and training fees shall be determined at every AGM and
be set for the forthcoming season.
RESIGNATION AND EXPULSION
(a) A member shall cease to be a member of the Club if, and
from the date on which, he/she gives notice to the Club Committee of their
resignation. A member whose annual membership fee or further subscription is
more than 2 months in arrears shall be deemed to have resigned.
(b) The Club Committee shall have the power to expel a member when, in their
opinion, it would not be in the interests of the Club for them to remain a
member. There shall be no appeal procedures.
(c) A member who resigns or is expelled shall not be entitled to claim any, or a
share of any, of the Club Property.
CLUB COMMITTEE
(a)The Club Committee shall consist of the following Club
Officers: Chairperson, Vice Chairperson, Treasurer, Secretary and up to 6 other
members, elected at an Annual General Meeting.
(b) Each Club Officer and Club Committee Member shall hold office from the date
of appointment until the next Annual General Meeting unless otherwise resolved
at a Special General Meeting. One person may hold no more than two positions of
Club Officer at any time. The Club Committee shall be responsible for the
management of all the affairs of the Club. Decisions of the Club Committee shall
be made by a simple majority of those attending the Club Committee meeting. The
Chairperson of the Club Committee meeting shall have a casting vote in the event
of a tie. Meetings of the Club Committee shall be chaired by the Chairman or in
their absence the Vice Chairman . The quorum for the transaction of business of
the Club Committee shall be three.
(c) Decisions of the Club Committee of meetings shall be entered into the Minute
Book of the Club to be maintained by the Chairman.
(d) Any member of the Club Committee may call a meeting of the Club Committee by
giving not less than 7 days’ notice to all members of the Club Committee. The
Club Committee shall hold not less than four meetings a year.
(e) An outgoing member of the Club Committee may be re-elected. Any vacancy on
the Club Committee which arises between Annual General Meetings shall be filled
by a member proposed by one and seconded by another of the remaining Club
Committee members and approved by a simple majority of the remaining Club
Committee members.
(f) Save as provided for in the Rules and Regulations of The Football
Association and the County Association to which the Club is affiliated, the Club
Committee shall have the power to decide all questions and disputes arising in
respect of any issue concerning the Club Rules.
ANNUAL AND SPECIAL GENERAL
MEETING
(a) An Annual General Meeting (AGM) shall be held in each
year to:
(i) receive a report of the activities of the Club over the previous year
(ii) receive a report of the Club’s finances over the previous year
(iii) elect the members of the Club Committee
(iv) consider any other business.
(b) Nominations for election of members as Club Officers or as members of the
Club Committee shall be made in writing by the proposer and seconder, both of
whom must be existing members of the Club, to the Club Secretary not less than
21 days before the AGM. Notice of any resolution to be proposed at the AGM shall
be given in writing to the Club Secretary not less than 21 days before the
Meeting..
(c) A Special General Meeting (SGM) may be called at any time by the Committee
and shall be called within 21 days of the receipt by the Club Secretary of a
requisition in writing signed by not less than five members stating the purposes
for which the Meeting is required and the resolutions proposed. Business at an
SGM may be any business that may be transacted at an AGM.
(d) The Secretary shall send to each member at their last known address written
notice of the date of a General Meeting together with the resolutions to be
proposed at least 14 days before the Meeting.
(e) The quorum for a General Meeting shall be not less than 10 members
(f) The Chairman, or in their absence a member selected by the Club Committee,
shall take the chair. Each member present shall have one vote and resolutions
shall be passed by a simple majority. In the event of an equality of votes the
Chairperson of the Meeting shall have a casting vote.
(g) The Club Chairman, or in their absence a member of the Club Committee, shall
enter Minutes of General Meetings into the Minute Book of the Club.
CLUB TEAMS
At its first meeting following each AGM, the Club Committee
shall appoint a Club member (Manager/trainer) to be responsible for each of the
Club’s football teams. The appointed members shall be responsible for managing
the affairs of the team. The appointed members shall represent the team and
forward on any comments or suggestions at the club’s bi-monthly managers
meetings.
CLUB FINANCES
(a) A bank account shall be opened and maintained in the name
of the Club (the Club Account). Designated account signatories shall be the Club
Chairperson, Treasurer and designated signatory. No sum shall be drawn from the
Club Account except by cheque signed by two of the three designated signatories.
All monies payable to the Club shall be received by the Treasurer and deposited
in the Club Account.
(b) The income and assets of the Club (the Club Property) shall be applied only
in furtherance of the objects of the Club.
(c) The Club Committee shall have power to authorise the payment of remuneration
and expenses to any member of the Club and to any other person or persons for
services rendered to the Club.
(d) The Club shall prepare an annual Financial Statement in such form as shall
be published by The Football Association from time to time.
(e)The Club Property, other than the Club Account, shall be vested in not less
than two and no more than four custodians, one of whom shall be the Treasurer
(the Custodians), who shall deal with the Club Property as directed by decisions
of the Club Committee and entry in the Minute Book shall be conclusive evidence
of such a decision.
DISSOLUTION
(a) A resolution to dissolve the Club shall only be proposed
at a General Meeting and shall be carried by a majority of at least
three-quarters of the members present.
(b) The dissolution shall take effect from the date of the resolution and the
members of the Club Committee shall be responsible for the winding up of the
assets and liabilities of the Club.
(c) Any surplus assets remaining after the discharge of the debts and
liabilities of the Club shall be transferred to the parent Association who shall
determine how the assets shall be utilised for the benefit of the game.
Alternatively, such assets may be disposed of in such other manner as the
members of the Club with the consent of the parent Association shall determine.
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